Analytics & Reports
Understand your workspace utilization, peak hours, and team behavior with Links Analytics.
We start with Analytics dashboard overview, move on to Utilization heatmap, cover Exporting reports, and wrap up with Scheduled reports.
Analytics dashboard overview
Navigate to Dashboard → Analytics for the main overview:
| Widget | What it shows |
|---|---|
| Utilization Rate | % of capacity used vs. available |
| Total Bookings | Count over selected period |
| Peak Hours | Heatmap of busiest booking times |
| Top Spaces | Most and least popular spaces |
| No-show Rate | % of bookings with no check-in |
| Average Duration | Mean booking length by space type |
Use the date range picker (top-right) to view daily, weekly, monthly, or custom periods.
Utilization heatmap
The heatmap shows hour-by-hour utilization across the week:
- Dark cells = high utilization (>80%)
- Medium cells = moderate utilization (40–80%)
- Light cells = low utilization (<40%)
Use this to identify spaces that need more capacity, or times when you could reduce space costs by consolidating floors.
Exporting reports
Export raw data for custom analysis:
Analytics → Reports → Select type → Date range → Export CSV/Excel
Available report types:
- Booking History — every booking with status, duration, and attendees
- Space Utilization — daily utilization % per space
- Visitor Log — all check-ins with timestamps and hosts
- Token Economy — token flows, top earners, redemptions
Reports are emailed as a download link within 60 seconds for large datasets.
Scheduled reports
Set up automatic reports sent to your inbox:
- Go to Analytics → Scheduled Reports → + New Schedule
- Choose report type, frequency (daily/weekly/monthly), and recipients
- Click Save
Weekly utilization digests are sent every Monday at 9 AM in your workspace timezone.