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Workspace Quickstart Checklist
A 7-step checklist to go from zero to a fully operational smart workspace.
3 min read8,200 viewsUpdated 2026-02-19
Launch checklist
Complete these steps to go live with Links:
- Step 1: Create workspace and verify email
- Step 2: Set timezone, data region, and branding in Settings
- Step 3: Add your spaces (rooms, desks, phone booths)
- Step 4: Invite team members and assign roles
- Step 5: Connect your calendar (Google or Outlook)
- Step 6: Pair room displays and activate devices
- Step 7: Enable visitor check-in and configure notifications
Most teams complete this checklist in under 20 minutes.
After launch
Once your workspace is live:
- Monitor utilization — check Analytics weekly to identify underused or overbooked spaces
- Enable Token Economy — reward team engagement with workspace tokens
- Explore Addons — Pod Control, Office 365, and Google Suite integrations extend Links significantly
- Configure booking policies — set advance booking windows, approval flows, and blackout dates
The Links dashboard surfaces actionable insights each Monday morning — look for the Weekly Digest card on your home screen.
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