Referenceintermediateadmin

Roles & Permissions

Configure fine-grained access control — who can book, manage, approve, and administer.

4 min read6,900 viewsUpdated 2026-02-08

NovaGuide Assistant

In this article you'll learn about Built-in roles, then explore Custom roles (Enterprise), and finally review Space-level access control.

Built-in roles

Permission	Viewer	Member	Manager	Admin
View spaces & map	✅	✅	✅	✅
Book spaces	❌	✅	✅	✅
Cancel others' bookings	❌	❌	✅	✅
Create & edit spaces	❌	❌	✅	✅
View analytics	❌	❌	✅	✅
Manage devices	❌	❌	❌	✅
Manage team & roles	❌	❌	❌	✅
Access billing	❌	❌	❌	✅
Configure addons	❌	❌	❌	✅

Enterprise workspaces can create roles with any combination of permissions:

Example custom role — Reception Staff:

Custom roles are available on the Business and Enterprise plans.

Restrict individual spaces to specific teams or roles:

Open the space settings: Spaces → [Space] → Access
Under "Who can book this space?" switch from "All Members" to "Specific Groups"
Add teams or individual users

Use cases:

Combine space-level access with approval workflows for sensitive or high-demand spaces.

rolespermissionsaccess control